Job Opening - Administrative Assistant

The Hastings Ranch Nursery School Administrative Assistant is a key position to the School’s staff as the position assists the School’s Director in school operations, as well as works closely with the Staff, Board of Directors and parents.

Qualifications

Experience

  • One year of experience in office management.

  • Experience with and ability to operate standard office equipment, including but not limited to, computers, telephone systems, copiers, and fax machines.

  • Experience in preschool or preschool cooperative environments is preferred.

Knowledge

  • Principles of office management, clerical functions, and business administration.

  • Knowledge of relevant state and local laws, rules, and regulations (example, Title XXII) preferred.

Skills

  • Effective verbal and written communication skills. Should be able to adapt communication style to suit different audiences.

  • Interpersonal skills that support constructive workplace relationships and teamwork.

  • Strong ability for problem solving and organization.

  • Attention to detail. Should be able to develop accurate written materials.

  • Action orientated; demonstrate initiative and resourcefulness. Should be able to follow up on feedback to ensure positive outcomes.

  • Ability to effectively manage time and be flexible to the demands of the position.

  • Ability to maintain professional boundaries with other employees, children and families.

  • Competence in computer literacy, including Microsoft Office applications and GSuite platform.

Education

  • High School diploma.

  • Bachelor degree from an accredited four-year college or university with a major in Business, Accounting, Public Administration, or related field is preferred.

Other Requirements

  • Must be at least eighteen (18) years of age.

  • Prior to hire, must have a clear criminal record with the Department of Justice following a fingerprint screening

  • Must successfully complete a health screening and provide proof of the absence of Tuberculosis (and every following two years)

  • Must have physical ability to lift up to forty (40) pounds, type, bend, stoop, walk, reach overhead, push/pull, squat, twist, and turn.

Responsibilities

Office Management

  • Maintain a clean, organized and welcoming school office.

  • Answer phone calls, respond to requests for information, and attend to all correspondence and email.

  • Respect and uphold school policies as determined by the Director and Board.

  • Maintain open, effective, and appropriate communication with Board, staff, families, and community partners, and facilitate communications wherein.

  • Maintain school files and records.

  • Maintain office equipment, order and maintain school’s supplies/inventory.

  • Maintain school/staff email databases.

  • Attend and participate in regularly scheduled staff meetings.

  • Work with the Director and Executive Board members to maintain operation of the School.

  • Attend the HRNS Corporation Meeting, Orientation, and Open House, as well as other School events as assigned by the Board.

  • Maintain a professional attitude at all times.

Additionally, the Administrative Assistant shall assume and perform other tasks, responsibilities, and duties as assigned by the Director and the Executive Board of the Hastings Ranch Nursery School Board of Directors.

Interested parties can send cover letters, resumes, and three references to employment@hrns.org